My time spent as a project manager has shown me that there are not one, but several moving parts involved in project management. Project managers must keep track of things such as tasks, files, resources, schedules, priorities, and milestones. You can do this all while keeping communication open with team members. This is why they have the need for project management software.
This is why it is so important to have a great project management tool available to help manage these different aspects and requirements. If the tool is great, you can spend less time worrying about whether or not you remembered a deadline and more time focusing on completing your work.
In this article, we have made a pick of the best project management tools to use for managing your project for better results.
What is Project Management Software?
Project management software is a powerful tool that helps you keep track of all the moving parts in your project. It can be used for everything from managing employee work schedules to tracking inventory, but at its core, it's about making sure your project stays on track and gets done on time.
Think of it as a digital roadmap for your business. You can use it to map out what needs to happen when, who's responsible for each step, and how long each one is expected to take. That way, if something goes wrong or takes longer than expected, you'll have all the information you need to fix it and make sure things stay on schedule.
What is the Best Project Management Software?
- Zoho Projects
monday.com is a project management software that is designed for small businesses. It's cloud-based, so you can access it from anywhere, and doesn't require any software to install on your computer. This makes it easy to collaborate with your team and gives them access to the information they need without having to log in separately or send emails back and forth about updates or changes.
You can create tasks, projects, and sub-tasks within the Monday interface so that everyone involved knows what needs to be done next. There's no confusion about who should do what task when everyone has access to one central location where all of this information is stored. You can try monday.com for free for 2 users. When your team grows you will need to upgrade to a paid plan for $12.95/user/month.
Asana is a cloud-based project management software that allows you to assign tasks, create sub-tasks, and keep track of deadlines. It is helpful for keeping your team organized and on task. It’s especially useful if you have a remote workforce. Asana integrates with Slack to notify users when project deadlines are near.
On Asana, you will find some of the best project and team collaboration features which are great for an efficient team. Their interface is easy to use, you can understand it quickly as soon as you register for a free plan.
Asana offers a free forever plan for up to 15 users, to manage tasks and view them as lists, calendars, and Kanban boards. Their premium plan starts at $10.99/month/user for timelines, reporting, custom fields, automation rules, and more. Their Business plan offers a bigger pool of features.
Some features that come with the business plan are approvals, portfolios, rule builders, workload, and advanced integrations. All of these come for $24.99/user/month when paid annually.
Trello is a leading web-based project management software that allows you to manage projects and organize your work in a way that makes sense for you. It’s simple to use, very flexible and integrates well with other tools like Slack. Trello is the best tool for teams as it’s great for collaboration. It can also be helpful if you manage your own projects on your own.
Trello is a great tool with drag and drop functionality, but it lacks advanced project tracking and reporting features. It uses boards, cards, and lists to create tasks and organize projects.
The Kanban board format lets you visualize what needs to get done next at a glance. This way everyone knows what they are working on at any given time. They have a basic free forever plan which you can make use of. Their paid plan starts from $5/user/month for teams that are looking to scale their collaboration.
Kissflow Project is a web-based project management tool that helps you manage your projects, tasks, and team members. It is best suited for small and medium-sized businesses. It has a clean interface and is easy to use. Kissflow also offers a well-rounded set of features for different project use cases.
You get the ability to create custom project steps and active, on hold, and done states. Also, you can create sub-tasks and convert them to standalone tasks. With Kissflow there are several ways to visualize projects including list, Kanban, and matrix views. You can also use custom fields and advanced filters to segment tasks.
They also integrate with Google workspace (formerly Gsuite) and Microsoft 365. Like monday, Kissflow offers a free forever plan. But the offer has an unlimited number of users, with 3 custom views, simple reporting, and 50GB storage.
For more features, you will have to upgrade to either the basic plan for $5/user/month or Advanced for $12/user/month. These Kissflow plans offer you unlimited custom views for a minimum of 10 users, and Office 365 integration. Also available in the advanced plan is SSO-SAML, detailed activity history, custom subdomains, and IP whitelisting.
5. Zoho Projects
Zoho Projects is a great project management tool for small to medium-sized businesses. It is a popular project management software. It has a simple interface and allows you to manage your projects from a single dashboard.
You can create Gantt charts, assign tasks, track time spent on the various tasks, and much more. You can also share documents within the project tool.
The best part about Zoho Projects is its built-in calendar feature that allows you to see your entire project at one glance. There’s no need for another app when it comes to scheduling meetings or keeping track of deadlines. Everything you need is right there on this one platform.
Plus, if you want more detailed information about each task’s progress or deadlines, all you have to do is click on any item in the calendar window. It will open up right away with all its information displayed clearly so everyone involved knows exactly where things stand at any given moment.
Zoho’s free forever plan offers basic features for limited users. Their starter plan goes for $3 and supports up to 10 users. There are other plans for bigger teams. For instance, the Express plan for $4 to support 50 users. Additionally, the premium plan for $5 to support up to 100 users, and finally the Enterprise plan for $6 for an unlimited number of users.
ClickUp is an all-in-one project management tool that is designed to help teams work together more effectively. It's cloud-based and offers project management for teams of all sizes in an easy-to-use environment.
ClickUp's interface is intuitive, making it simple to use for both new and experienced project managers. You can add tasks from anywhere using the web app or mobile app, attach files, communicate with your team through chat rooms, and more.
The free version limits you to 100MB of storage for unlimited tasks and members. If you need more than these features, there are premium plans. To start choose the unlimited plan at $5/month which comes with unlimited storage. Also, their business plan goes for $9 for Google SSO, goals folder, and custom exporting.
Wrike is a cloud-based project management tool that helps teams manage projects, organize tasks, and collaborate with ease. With Wrike, you can track your team’s work, monitor deadlines, and collaborate with project stakeholders.
Wrike is a project management tool for teams that combines project management, workflow automation, and collaboration into one platform. With Wrike, you can create powerful workflows to automate your daily tasks. Also, you can integrate Write them with your favorite apps like Google Drive or Dropbox.
You can get some of their advanced project management features, like Grantt Charts, a real-time news feed, and task management. It’s also easy to prioritize tasks to meet project deadlines.
Wrike offers, a freemium plan with limited functionality and up to five users. Their paid plans start from $9.80/user/month. Finally, Wrike has a Business plan priced at $24.80/user/month. This business plan supports features like subtasks, Gantt charts, time-tracking, and workflows.
ProofHub is a full-fledged project management tool that is suitable for small and medium-sized businesses. It is available in a freemium model, so you can try it out for free for 14 days before deciding to upgrade to the paid version.
ProofHub offers everything you need from a project management software. That includes task and file management, time tracking, and collaboration tools like chat, discussions, and more. You can assign tasks and delegate responsibilities to your team members with ease using ProofHub’s task management feature.
Team members can add comments on projects or files within their comment box on each task card or work together on documents by adding their suggestions directly into the document itself without leaving ProofHub as they do so known as Work Chat.
One of our favorite features is Notes which allows teams to create shared notes where users can add text notes along with files to share ideas with others in the team.
ProofHub offers two paid plans essential for $45/month paid annually, or ultimate control if you want to work with remote teams and clients for $89/month. The Ultimate plan gives you unlimited projects, unlimited users, and 100GB of storage.
This comes with advanced features including Custom roles, White labeling, workflow, Project manager, IP Restrictions, Manage Trash, API Access, Reports, Detailed Activity Logs, and Priority support.
Why do you Need Project Management Software?
Projects are an important part of any business, but they can be hard to manage when you're working with a large team. That's where project management software comes in. A good project management tool will help your team collaborate better and organize their schedules and planning so that everyone is on the same page. It also helps with resource management, budget management, and documentation.
Whether you're working with clients or coworkers, project management software allows you to keep track of all the different players involved in your projects at any given time. This makes it easier for everybody involved to stay up-to-date on what's going on and what needs to be done next.
Organized scheduling and planning
Good project management software allows you to create a schedule of when certain tasks should be completed so everyone involved knows exactly what they need to do and when. You'll also be able to see how long it'll take them to finish each task so you can plan ahead for any potential delays or problems that might arise during the course of your project.
Excellent resource management
A good project management tool will allow you to see where all of your resources both human and material are being used at any given point in time so that you can optimize them accordingly if necessary. This way no one gets overworked or underutilized during their shift at work."
Better budget management
You can easily track how much money has been spent on each task and make sure that there are no overspending or underspending issues in your project. This will help you make more informed decisions regarding your budget and plan accordingly for future projects by using what worked well for previous ones and fixing what didn't work out very well in them.
Good project management software will allow you to create documentation for each stage of the project. You can also use this document to share with others who may be interested in learning more about the progress of their projects or those who are interested in hiring someone like yourself who has used this type of software before and knows how well it works for them personally as well as professionally.
How to Choose the Best Project Management Software?
Choosing project management software is an important decision for your business. You'll want to make sure you're choosing the right tool for your needs, so we created a list of considerations you should think about when deciding which software to use.
Look for a tool with excellent resource management
If your team is working on multiple projects at once, it's important that the tool has a good way of managing resources and assigning tasks across different teams.
Know your Budget
It's important to know what your budget is going to be before choosing any software because some tools can be more expensive than others depending on what features they offer and how many users they support.
Consider your team size and potential for the tool to scale with you
If you have more than 10 members on your team, or if there's potential for growth in the future, we recommend looking into enterprise solutions rather than smaller ones that might not support larger teams well enough in the long term.
Another thing to consider is integration options
This will depend on what other programs or systems you're currently using at work so that everything can be seamlessly integrated together. Some companies even have internal systems built into their project management apps.
You should also think about permissions and review/approval capabilities
If you're working in a team or with clients, you'll want to make sure that everyone can see what they need to see but can only edit the projects they're assigned.
Check if you need guest access
If you plan on sharing your project management software with clients or other teams, make sure it has guest access capabilities so that anyone with an email address can log in and view the status of their projects.
File storage capacity
You don't want to run out of space when working on large projects. Make sure the project management tool supports all of the files you use for your projects.
Finally, think about security requirements
What kind of security features does the project management system offer? Are passwords encrypted? Is there an option for two-factor authentication? Do employees need to use separate login credentials?
Which Project Management Software is right for you?
As you can see there are a number of criteria that need to be considered when choosing the right project management software. So how do you know which one is right for you?
At first glance, it can be quite difficult to make an informed decision, but evaluating and comparing key criteria, and comparing the different solutions it helps narrow down the choices to two or three software products that are most likely to work for your team.
Whether you work on a small team or a large one, project management tools can help keep you and your team organized and focused. With all of these options available, there's no reason to risk losing progress by not using any at all. By choosing the right tool for your specific needs, you can use it to guide your team toward success.
If you love the idea of customization and having a lot of control over your project management software, monday.com is likely the best fit for you. With monday.com, you can build almost any type of team or business process that you want. It allows you to set up queues, specific rules, and more. If you want something a bit more standardized, with pre-made teams and processes, Asana is the way to go.
Remember, to be truly effective at project planning, you must have all of your ducks in a row. Make sure to think about what goes into your project management planning. Things like time estimates for each phase and tag, resource allocations for the resources, and details of when you will update the various team members on project progress. By not being prepared you may waste a lot of time and money for all involved.